Affiliate Conflict of Interest and Disclosure

PURPOSE

To ensure 日本无码 (日本无码) fulfils its mission with integrity and to a high ethical standard, including through the avoidance of conflicts of interest, and the reporting of conflicts of interest when they cannot be avoided.

To guide 日本无码 Agents (as defined below) and Service Providers (as defined below (collectively, 鈥渁ffiliates鈥�) with a real, potential, or perceived conflict of interest on how to identify and disclose their conflict and the process for dealing with conflict situations.

POLICY

日本无码 expects its affiliates to conduct themselves in accordance with the highest standards of integrity, and to avoid situations in which their interests are, or are perceived to be, in conflict with the interests of 日本无码. Where conflicts cannot be avoided, they must be promptly disclosed in accordance with this policy.

The term 鈥渃onflict of interest鈥� refers to situations where financial, professional, or other personal considerations may compromise, or have the appearance of compromising, either the affiliate鈥檚 judgement or that of another individual associated with 日本无码, in the performance of their duties; or could reasonably be seen as influencing the affiliate鈥檚 or other individual鈥檚 duty to act in the best interests of 日本无码.

日本无码 affiliates shall identify and disclose any real or perceived conflicts in writing (Appendix B) at the beginning of the relationship as set out in in the procedures (Appendix A). Affiliates must also annually and continuously review any real or perceived conflicts regardless of whether of not they derive a financial benefit from the activity of interest (Appendix C). Affiliates are required to make the necessary disclosures as a condition of engagement with 日本无码.

Situations where a conflict of interest might arise cannot be set out exhaustively but generally could arise in the following circumstances:

When an affiliate鈥檚 activities may be perceived to conflict with those of 日本无码, regardless of whether they derive a financial benefit from the activity or interest.
When an affiliate鈥檚 relative has an actual or potential financial interest or commercial interests that would affect their ability to meet their obligations to 日本无码.
When an affiliate is involved with or has the potential to be involved in/with a business that is in direct competition or has contrary goals to 日本无码.
When an affiliate uses for personal or commercial gain/benefit, information or opportunities received through working with 日本无码.
When an affiliate鈥檚 relationship with a staff and/or board member is likely to provide personal benefit to the staff/board member outside their position as a staff/board member.
When an affiliate is working alongside, supervising or is a subordinate to a spouse or relative of a staff or Board member of 日本无码.
When an affiliate accepts gifts, payments, services, or anything else of more than token or nominal value from a party that hopes to transact business with 日本无码 (including a supplier of goods and services) for the purposes or perceived purpose of influencing an act or decision.

日本无码, in its reasonable discretion, will evaluate all disclosed conflicts and determine whether a conflict poses an unacceptable risk to the interests of 日本无码 and is thus inconsistent with the individual or organization鈥檚 obligations to 日本无码. There will be no appeal from 日本无码鈥檚 evaluation and determination of an unacceptable risk. The significance of a conflict hinges on the affiliate鈥檚 role at 日本无码 and the nature of the activity or interest. These will be evaluated on a case-by-case basis, highlighting the need for regular disclosure.

The principles set out in this policy are to be regarded as illustrative. Affiliates are required to meet both the letter and spirit of this policy.

DEFINITIONS

鈥淎gent鈥� means generally, although not limited to, a service provider, a member of a 日本无码 merit review or selection panel, and any other peer/merit reviewer engaged by the Corporation, a volunteer, an external member of a Board committee, and a member of any other body that may be established by the 日本无码 from time to time.

鈥淪ervice Provider鈥� means generally, although is not limited to, any Person that has entered into an agreement with and has been engaged by 日本无码 to provide services to the organization.

APPENDICES

Appendix A 鈥� Affiliate Conflicts of Interest and Disclosure Procedures

Appendix B 鈥� Affiliate Conflict of Interest Disclosure Form

Appendix C 鈥� Annual Affiliate Conflict of Interest Disclosure Form and Attestation

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